In the evolving landscape of software asset management, Odoo 19 brings a significant leap forward. The module, now named Information Assets, consolidates software licenses, SaaS subscriptions, servers, contracts, documents, credentials, and more into a single, cohesive record.
This release is not just an incremental update; it redefines how developers, system architects, and open-source advocates document and manage their digital estate. Below we explore the new capabilities, version progression, and key features.
Version Evolution
- Versions 16 and 17 – Free & Basic Asset Inventory
- Free and fully installable on Odoo 17.
- Includes demo data and automated Continuous Integration (CI) test suites.
- Enables basic asset classification and record creation.
- Version 18 – Introducing "Information Assets"
- Launches the Information Assets branding.
- Adds a unified record, dedicated dashboard, catalog, and tailored classification for Odoo 18.
- Available in the Odoo App Store since October 7, 2026.
- Version 19 – Full ISO & GDPR Compliance
- Expands the data model to meet ISO 27001, ISO 27005, and GDPR standards.
- Dashboard features dedicated Security and Privacy tabs, renewal alerts, and cost projections.
- Multilingual support out of the box (Spanish, German, French).
- Available in the Odoo App Store since October 7, 2026.
Core Functionality
1. Unified Asset Record
- Tracks software licenses, SaaS subscriptions, servers, domains, code repositories, certificates, and custom applications.
- Separates virtual assets from physical equipment maintenance teams, preventing mix-ups in searches and reports.
2. Detailed Asset Fields
- Captures URL, vendor, cost, warranty/license end dates, assigned technician, team, technology type, and deployment mode.
- Captures URL, vendor, cost, warranty/license end dates, assigned technician, team, technology type, and deployment mode.
3. Maintenance Requests
- Preventive and corrective tickets organized by stages, priority, technician, and due dates.
- Dedicated activity group specifically for maintenance tasks.
4. Access Control & Roles
- Two distinct roles: Register (read-only access to assigned technical assets) and Manager (full administrative access).
- Uninstalling the module removes its assets cleanly without impacting physical equipment records elsewhere in Odoo.
Key Features in Versions 18 and 19
- Dashboard: Highlights active assets, overdue reviews, expiring or expired items, open requests, and a 12-month cost forecast. Includes an "All / My Assets" toggle and security indicators for managers.
- Security Tab (ISO 27001): Auto-generated code, lifecycle status, risk assessment, access method, credential location (never stored directly), MFA tracking, and review schedules.
- Privacy Tab (GDPR): Personal data categories, legal basis (Art. 6), data processor details (Art. 28), data hosting location (EU vs. non-EU guarantees), and retention policies.
- AI Systems: Specialized asset category to manage risk classifications and organizational roles under the EU AI Act.
- Advanced Classification: 15 technology types, translated catalog with 35 default subtypes, and 12 personal data categories.
- Testing and Demo: 55 automated unit tests and pre-configured demo data based on the fictitious firm BERDEVO.
Conclusion
Information Assets in Odoo 19 represents a thoughtful convergence of clean code, ethical design, and practical asset management. By embedding ISO 27001, ISO 27005, and GDPR considerations directly into the data model, developers and architects can document compliance requirements without sacrificing agility.
We invite you to explore these new capabilities, test the demo with BERDEVO, and streamline your organization's digital inventory.
👉 Module available on Odoo Apps:https://apps.odoo.com/apps/modules/19.0/xopgi_sam